Charge Conference Forms

ATTENTION: Please ONLY use the charge conference forms sent to you by the Potomac Highlands District office by email or provided here on the District Website. DO NOT USE THE CHARGE CONFERENCE FORMS PROVIDED ON THE CONFERENCE WEBSITE AS THEY ARE FORMATTED DIFFERENTLY!

The 2020 Charge Conference Schedule, Forms and Instructional Information will be available here and will be emailed to each pastor in July 2020 (hopefully each pastor will respond to that email with “GOT IT”).  All Charge Conference Forms, including the Fair Share Forms and Officer/Committee Nomination Forms will be available electronically this year, so they will all be fillable by computer! You will need to do a set of the Nominations form for each church on your charge just as you always have, saving them to your computer. If you print them out, then please fill them in legibly including all information asked for. PLEASE NOTE ONE BIG DIFFERENCE BEING THAT THESE FORMS DO NOT HAVE PRIOR YEAR OFFICERS ON THEM, SO PASTORS WILL NEED  PRIOR YEAR FORMS BEFORE YOU TO REFERENCE AS YOU FILL IN THIS YEAR’S NOMINATIONS FORMS!!  THESE FORMS WERE NOT PREPARED BY THE DISTRICT OFFICE AND WE HAD NO INPUT AS TO HOW THEY WERE PREPARED. If there is a change of officer fill in the blanks completely with the new officer information. If there is to be no officer change, then either put “SAME” if all info is the same, “VACANT” if there is no officer occupying that office, or if there are changes to last year’s officer’s information then put “CHANGE” and make those changes and CIRCLE THEM. You can find the Charge & Church #s for the Nominations Forms on the 2021 Fair Share-District Fund apportionment sheet for each church on your charge found below entitled “2021 FAIR SHARE-DISTRICT FUND – Scroll to find your Charge-Church.


 2020 Charge Conference Schedule (click on link): (emailed to all pastors in July -please check your email and reply with “GOT IT”)


2021 FAIR SHARE-DISTRICT FUND apportionments-SCROLL TO FIND YOUR CHARGE-CHURCH (follow instructions on Page 1-only print your charge info)


2020 Charge Conference Forms in Word & Excel (can be filled in by computer):


2019 Charge Conference Forms in PDF (must be printed and then filled in by typewriter or legibly written by hand):



2019 END OR YEAR REPORTS-due 02-29-20


The 2020 Charge Conference Schedule, ALL Forms and Instructional Information will be emailed to all pastors and will also be available here on the District Website. We will also prepare each clergy’s 2021 Salary Sheet if you give us the information needed to prepare it, and actually encourage you to do so as they have already been started on the office computer and just need your updated information and figures (ALSO UPDATED HEALTH INSURANCE).

The instructions for completing the charge conference forms should be followed closely. After you complete your charge conference forms, they can be then emailed, faxed, sent post office mail, or physically brought into the District Office. Completed Charge Conference Forms MUST be submitted to the District Office NO LATER THAN ten days before your Charge Conference date!!! Please, no exceptions! If you absolutely need to change your Charge Conference date or time because of emergency, please contact DS well in advance of your charge conference as there will be little flexibility in the 2020 Charge Conference Schedule that will be posted here and emailed to all clergy. If you’ve not replied to our email with an I  GOT IT, then please see the schedule posted here and email or call the office so we will be informed that you do know when your charge conference date, time, and location is.

Keep in mind that the Annual Clergy Interviews also need to be done and you can find your interview date/time/place on this Website under “Resources”/Annual Clergy Interview Schedule … an email will be sent to each individual pastor and each was asked to respond with “GOT IT”. If you’ve not yet replied to that email, please check your interview date, mark  your calendar and let us know you’ve “GOT IT”. Please try to help the DS by accommodating his full schedule as much as possible.