Charge Conference Forms

ATTENTION: Please ONLY use the charge conference forms sent to you by the Potomac Highlands District office by email or provided here on the District Website. DO NOT USE THE CHARGE CONFERENCE FORMS PROVIDED ON THE CONFERENCE WEBSITE AS THEY ARE FORMATTED DIFFERENTLY!

The 2019 Charge Conference Schedule, Forms and Instructional Information will be available here and will be emailed to each pastor sometime in July 2019 (hopefully each pastor will respond to that email with “GOT IT”).  A Charge Conference Packet with the forms prepared by the Conference Center (only available in paper form), Fair Share Forms, etc. will be available for pastors in the latter part of July at the District Office, or to pick up at the Clergy/Family Picnic on August 10, 2019 at Hampshire Park, Romney WV or perhaps another district event or gathering.


 2019 Charge Conference Schedule (click on link): (emailed to all pastors July 9, 2019-please check your email and reply with “GOT IT”)

2019 Charge Conference Schedule-charge order

2019 Charge Conference Forms in Word & Excel (can be filled in by computer):

(a link will be put up with forms)

2019 Charge Conference Forms in PDF (must be printed and then filled in by typewriter or legibly written by hand):

(a link will be put up with PDF forms)

The 2019 Charge Conference Schedule, Forms and Instructional Information will be emailed to all pastors and will also be available here on the District Website, with the exception of Pgs. 1 – 12 of the Charge/Church Officers-Nominations forms prepared by the Conference Office and ONLY AVAILABLE IN PAPER FORM. These forms (along with a hard copy of the Fair Share/District Fund apportionment forms) will be placed in a “Charge Conference Packet” for each pastor/charge that can be picked up in latter July 2019), at the District Office (please call first and let us know you are picking it up). The packet will also be distributed at the Clergy/Family Picnic on Saturday, August 10th. Please make arrangements to pick up your packet well in advance of the date of your scheduled charge conference date. We will also prepare each clergy’s 2020 Salary Sheet if you give us the information needed to prepare it, and actually encourage you to do so as they have already been started on the office computer and just need your updated information and figures (ALSO UPDATED HEALTH INSURANCE).

The instructions for completing the charge conference forms should be followed closely. After you complete your charge conference forms, they can be then emailed, faxed, sent post office mail, or physically brought into the District Office. Completed Charge Conference Forms MUST be submitted to the District Office NO LATER THAN ten days before your Charge Conference date!!! Please, no exceptions! If you absolutely need to change your Charge Conference date or time because of emergency, please contact DS well in advance of your charge conference as there will be little flexibility in the 2019 Charge Conference Schedule that will be posted here and emailed to all clergy. If you’ve not replied to our email with an I  GOT IT!, then please see the schedule posted here and email or call the office so we will be informed that you do know when your charge conference date, time, and location is. Keep in mind that the Annual Clergy Interviews also need to be done and you can find your interview date/time/place on this Website under “Resources”/Annual Clergy Interview Schedule when it is posted. Please try to help the DS by accommodating his full schedule as much as possible.