ATTENTION: Please ONLY use the charge conference forms sent to you by the Potomac Highlands District office by email or provided here on the District Website. DO NOT USE THE CHARGE CONFERENCE FORMS PROVIDED ON THE CONFERENCE WEBSITE AS THEY ARE FORMATTED DIFFERENTLY!
The 2018 Charge Conference Schedule, Forms and Instructional Information will be available here and will be emailed to each pastor sometime in July 2018 (hopefully each pastor will respond to that email with “GOT IT”). A Charge Conference Packet with the forms prepared by the Conference Center (only available in paper form), Fair Share Forms, etc. will be available for pastors to pick up at the Clergy/Family Picnic on August 18, 2018, the District Office, or at one of the charge conference workshops scheduled as follows:
2018 Charge Conference Schedule (click on link):
(Please Note those charge conferences that Rev. William Brown, Presiding Elder, will handle. Those pastors will email/send your completed forms to Rev. William R. Brown, 164 Spruce Street, Parsons WV 26787 or Email: firstname.lastname@example.org (with the exception of salary sheet-please call or email the District Office your figures so we can prepare your 2019 Salary Sheet, get your approval, then forward by email to Rev. Wm Brown prior to your charge conference date).
2018 Charge Conference Forms in Word & Excel (can be filled in by computer):
2018 Charge Conference Forms in PDF (must be printed and then filled in by typewriter or legibly written by hand):
The 2018 Charge Conference Schedule, Forms and Instructional Information will be emailed to all pastors and are also available here on the District Website, with the exception of Pgs. 1 – 12 of the Charge/Church Officers-Nominations forms prepared by the Conference Office and ONLY AVAILABLE IN PAPER FORM. These forms (along with a hard copy of the Fair Share/District Fund apportionment forms) will be placed in a “Charge Conference Packet” for each pastor/charge that can be picked up after you have been notified by email of their availability, at the District Office (please call first and let us know you are picking it up). The packet will also be distributed at the Clergy/Family Picnic on Saturday, August 18th. Please make arrangements to pick up your packet well in advance of the date of your scheduled charge conference date. If you are new to preparation of charge conference forms or just want to refresh, you may want to attend one of the two aforementioned charge conference workshops on (location, dates & times TBA). We will also prepare each clergy’s 2019 Salary Sheet if you give us the information needed to prepare it, and actually encourage you to do so as they have already been started on the office computer and just need your updated information and figures.
The instructions for completing the charge conference forms should be followed closely. After you complete your charge conference forms, they can be then emailed, faxed, sent post office mail, or physically brought into the District Office. Completed Charge Conference Forms MUST be submitted to the District Office NO LATER THAN ten days before your Charge Conference date!!! Please, no exceptions! If you absolutely need to change your Charge Conference date or time because of emergency, please contact DS or Presiding Elder well in advance of your charge conference as there will be little flexibility in the 2018 Charge Conference Schedule that will be posted here and emailed to all clergy. Keep in mind that the Annual Clergy Interviews also need to be done and you can find your interview date/time/place on this Website under “Resources”/Annual Clergy Interview Schedule.